Email is one of the most crucial methods of correspondence in a professional format. Most of the important official work is done with the help of an email. Emails tend to create a standard level of professionalism in your work.
You need to keep the standard professional format in mind before composing your email. This will help you in getting it answered fast as well as help you complete your work faster.
People forget the format and the important things they need to keep in mind while writing a professional email. If you don’t maintain professionalism in your professional emails it will have the highest probability of not getting answered.
How to Write a SEO Friendly Email That Gets Answered?
The following tips will help you write a SEO friendly email. If you follow these tips your cold emails will definitely get answered.
Format
When you are writing an email you must know that it has a specific format. It is very important that you create a format while composing an email. The format will help you get professionalism as well as your professional email will look genuine and it will definitely get answered.
Subject Line
Since the subject line is the most important and crucial aspect of your mail. It is the start. It defines the purpose and content of your official mail. It should be short, crisp, simple and to the point. Subject line of an email is basically the short and crisp summary of your email. It should be in one line and not more than 10 to 15 words.
Official Salutation
When you are writing in a professional way there is a different way of providing salutation. Use words such as “Respected” in the beginning & end your email with “Yours Truly” or “Yours Faithfully”
Formal Language
Make sure you use formal language for professional mail. You are not supposed to use casual language. As per the purpose you have to keep the language in your mail.
Rough Design
It is always better to create a rough design of your professional mail. This will help you to create a spirit of professionalism in your work. Before sending you need to proofread. This will help you cross check the errors in the mail. It will help you to build a level of accuracy in your work.
Main Body
The body of the email is the most crucial part. You must be very careful while composing this part of your mail. This part is equipped with the key aspect of your mail. This has all the elaborated details of your subject.
The main body of your email is divided into various subcategories which are give below as follows:
First Paragraph
You start with an introduction in the first paragraph where you introduce the information that you want to give to the receiver. Introduction is short and hence try to complete it in 3 to 4 lines.
Second Paragraph
In the second paragraph you give an elaborate detail of your introduction as well as your subject line. Ensure that you are writing in such a manner that the person is able to understand the same easily. Use Simple and crisp sentences and words. Since this is the core paragraph of your email it should have the maximum details. If the content is big you can divide the second paragraph into sub paragraphs.
Third Paragraph
In the third paragraph you tend to conclude what you wanted to say in the third paragraph. Conclusion should not be too big. Try to conclude and finish it in 5 to 6 lines.
Fourth Paragraph
In the fourth paragraph ask for suggestions or you can also give your suggestions and reviews. And ask for the feedback from the other people. This paragraph need not be too lengthy, You can complete this in 4 to 5 lines and maximum one paragraph.
Apart from this to make your email look more professional, keep all the information from point to point. Don't add unnecessary information to increase the content.
These were some of the very simple and easy tips for writing a professional email. These tips will definitely help you achieve your purpose.